Executive Assistant to the CEO

Job ID
Administrative / Clerical - All Openings
Pos. Type
Full Time

Company Overview




Job Summary

Nuance Communications is reinventing the relationship between people and technology.  With our market-leading speech and natural language technology, Nuance is creating a more human conversation between us and the many devices, systems, apps, and services that surround us.  Every day, millions of people and thousands of organizations experience Nuance through intelligent systems that can listen, understand, learn, adapt to, and facilitate our life and our work.


Voice has emerged as one of the most natural and intuitive ways to interact with technology, creating a powerful alternative to the mouse, keyboard or touchscreen.  It’s a vision that has existed in movies and our imagination for decades, and today Nuance is making it a reality.  We continuously advance the science of perceiving voice, language and touch, translating them into words, understanding meaning and intent, applying reasoning, and triggering actions and outcomes that seamlessly improve our lives and work.


From phones, cars and an expanding array of other consumer electronics, to hospitals, to the world’s most respected businesses, we are in constant pursuit of disrupting the status quo and realizing new ambitions.



Nuance is seeking an experienced Executive Assistant to support the Office of the CEO; including direct CEO Support. We are looking for someone with a strong background supporting Senior Level Executives. The successful candidate will be flexible, thoughtful, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization. This candidate should have top-notch complex scheduling skills, exceptional MS Office skills, strong operational skills and heavy global travel management experience.  This person should be enthusiastic, confident in nature, and adept at influencing and collaborating with senior leaders, colleagues, and customers.



  • Professional company representative to both internal and external constituencies.
    Overall calendar management for CEO. Involves managing multiple competing requests for face to face as well as teleconference meetings.


  • Use judgment and experience to schedule, confirm and redirect meeting requests. Calendar requests include routine/periodic meetings (weekly, monthly), Board of Directors meetings, customer meetings, ad hoc company meetings and urgent meetings.


  • Logistic coordination for meetings including preparing and distributing agendas, and reserving and preparing facilities. Ensure all parties are informed of and kept abreast of schedule, location and other logistics.



  • Working closely with the Project Manager ; coordinates travel arrangements, sometimes complex international travel with strong detail orientation, anticipating transportation, lodging, meeting and communication needs while traveling.


  • Schedules on and offsite meeting facilities to meet the objective of the event in a cost effective manner.


  • Meets and greets external visitors in a courteous and professional manner. Typical visitors include customers, investors, peer companies, etc.


  • Composes, and distributes professional correspondence and memoranda, email, and faxes, using individual initiative and as assigned.


  • Conducts research; compiles summary reports.


  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.


  • Completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.




  • 5+ years of experience as an Executive Assistant supporting Senior Level Executives.


  • Ability to work independently with minimal guidance to drive things forward.


  • Possess excellent communication skills and exhibit a professional demeanor.


  • Outstanding organizational, prioritization and time management skills.


  • Strong attention to detail and ability to follow through with a high-level of accuracy.


  • Experience exercising judgment and discretion with sensitive/confidential and proprietary information.


  • Flexible, results/action-oriented, ability to adapt to changing priorities in a fast paced, dynamic organization.


  • Key to success in this job is good common sense, interpersonal skills, accuracy, and initiative.


  • Bachelor’s Degree preferred


Additional Information

Nuance offers a compelling and rewarding work environment. We offer market competitive salaries, bonus, equity, benefits, meaningful growth and development opportunities and a casual yet technically challenging work environment. Join our dynamic, entrepreneurial team and become part of our continuing success.


Nuance Communication Inc.  is an equal opportunity employer.  We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. The EEO is the Law poster and its supplement is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 781-565-5000 – Human Resources Department and let us know the nature of your request and your contact information.

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